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Download the Sample Application

We are going to learn more automation features with the illustrations of a real life application. You can download the app files to play with it side by side. You are going to understand how easy and simple it is to build a multi-functional real database application by using BAU DB.

Open Workbook (Application File)

You can download and unzip “Order, Purchase & Inventory System” application files in any location. Let’s say it is saved in the drive D:, and it looks like this :
the files inside the program folder of the application.
Inside the folder, there are one setting file “order – with sample data.dbp” which holds the settings and formulas of the worksheets, one database file “order – with sample data.mdb” which is the actual database file holding the working data, and 3 Excel spreadsheet files which are the document printout template files for the worksheets.
After downloading the files, you can open the application by selecting the setting file “order – with sample data.dbp” from Mian Menu:
open and select the dbp file in main menu

About Order, Purchase & Inventory System

This application is made for merchandise company which buys goods from suppliers and sells goods to customers. The application includes the following worksheets listed in the normal operation flow:

Sales Order > Purchase Order > Supplier Invoice > Invoice > Inventory
worksheets of the trading system
The system starts off by entering confirmed orders from customer in Sales Order worksheet. The ordered articles are first checked in Inventory to find if there are enough existing items. Purchase Order is then sent to supplier requesting for the necessary items. When supplier’s articles arrived, the information of arrived articles is entered in Supplier Invoice. It is then ready to send the requested articles to customer and create an Invoice entry.

In case the goods needs to be returned to Customer or Supplier, Customer Return and Debit Note are issued respectively.

Sales Order > Invoice > Customer Return

Sales Order
Confirmed order is received from customer. Sales Order worksheets includes customer information and requested articles.
customer order worksheet
When item goods are to be sent to customer, an Invoice entry is created. Stock quantity will be subtracted when Invoice is created.
invoice worksheet
Customer Return
When articles needs to be returned from customer, create an entry in Customer Return. The articles will be added back to stock quantity.
customer return worksheet

Purchase Order > Supplier Invoice > Debit Note

Purchase Order
Purchase Order is created to request goods delivery from suppliers.
purchase order worksheet request goods from supplier
Supplier Invoice
After sending purchase order request to supplier, the goods arrived and supplier invoice is created. Stock quantity will be added to the inventory.
supplier invoice worksheet
Debit Note
When articles needs to be returned to supplier, create a Debit Note to supplier.
debit note send to supplier with returned goods

Inventory, Activity

The Inventory worksheet shows the quantity of each articles in inventory. This is a reporting worksheet so that people cannot update data here. Records in the Inventory worksheet are created and calculated from these worksheets – Invoice, Customer Return, Supplier Invoice and Debit Note.
stock shows the quantity of articles in stock
This is also a reporting worksheet which enclosed all document entries created in Sales Order, Invoice, Customer Return, Purchase Order, Supplier Invoice and Debit Note. This is provided as a quick tracing of the works happened.
activity worksheet shows all kinds of document entries

Customer, Supplier, Articles

This worksheet holds customer records.
customer worksheet
This worksheet holds supplier records.
supplier worksheet
This worksheet holds article records.
article worksheet

Working with Order, Purchase & Inventory System

Download the sample application to understand how easy to create application using BAU DB, or for managing your merchandising business. Unzip and place the file folder in any location. In Main Menu of BAU DB, click "O" to open the file "order.dbp" or "order - with sample data.dbp", which are inside the unzipped folder.